Browse forms you may need to submit and policies you may need to consult to engage in research at the University of Kansas. Tables are automatically organized alphabetically by title; select the arrows at the top of the "type" column to sort and group alphabetically by topic area instead. Follow the "related content" links to visit sections of the website that provide additional context for each form and policy.
Accessing some forms requires entering KU login credentials.
| Form | Type | Related content |
|---|---|---|
| Budget Adjustment Form (.xlsx) | Post-Award | Budget adjustments |
| Budget Template (.xlsx) | Pre-Award | Proposal budget preparation |
| Business Services Agreement | Business/Financial | Procurement |
| Contractual Services Form (limit $5,000) (.pdf) | Business/Financial | Procurement |
| Cost Share Verification Form (.xlsx) | Post-Award | |
| Cost Transfer Request: Non-Payroll (.xlsx) | Post-Award | |
| Data Use Agreement | Contract Negotiations | Research project negotiations |
| Department Advance Reconciliation Request (.pdf) | Travel | Travel forms + policies |
| Employee vs. Contractor Decision Tree (.pdf) | Business/Financial | Procurement |
| Expense Reimbursement, Out-of-Pocket (.pdf) | Travel | Travel forms + policies |
| Fee for Service Agreement | Business/Financial | Procurement |
| Fixed-Price Closeout Procedures (.pdf) | Post-Award | |
| Fly America Waiver Checklist (.pdf) | Travel | Travel forms + policies |
| Grant Close Letter (.xlsx) | Post-Award | |
| Hotel/Event Contract Review Request | Business/Financial | Procurement |
| Human Subjects Forms | Research Integrity | Human subjects research |
| Internal Revenue Services forms | Travel | Travel forms + policies |
| International Travel Forms | Travel | International travel |
| IT Purchase Security Assessment Form | Business/Financial | Procurement |
| Limitations on University Sponsored Research Appeal Form (.doc) | Research Integrity | Restricted research |
| Limitations on University Sponsored Research Exemption Form (.doc) | Research Integrity | Restricted research |
| Material Transfer Agreement | Contract Negotiations | Research project negotiations |
| Miscellaneous Agreements Request | Business/Financial | Procurement |
| No-Cost Time Extension Request (.doc) | Post-Award | |
| Non-Disclosure Agreement Request | Contract Negotiations | Research project negotiations |
| Outbound Material Transfer Agreement | Contract Negotiations | Research project negotiations |
| Participant Payment Advance Request (.pdf) | Business/Financial | Participant payments |
| Participant Payment Advance Reconciliation Report (.pdf) | Business/Financial | Participant payments |
| Payroll (login to KU portal required) | Compensation/Appointments | KU Payroll |
| Per Diem Exceptions (.doc) | Travel | Travel forms + policies |
| Principal Investigator Acknowledgement of Responsibilities (.pdf) | Pre-Award | Proposals |
| Provisional Request (.pdf) | Post-Award | |
| Research Employee Separation Checklist | Compensation/Appointments | |
| Retroactive Fund Adjustment (RFA) Justification Form (.pdf) | Post-Award | |
| Scholarship/Fellowship Multiple Payments: Domestic (.xls) | Post-Award | |
| Scholarship/Fellowship Multiple Payments: International (.xls) | Post-Award | |
| Scholarship/Fellowship One-Time Payment (.xls) | Post-Award | |
| Sole Source Emergency Justification (.pdf) | Business/Financial | Procurement |
| Sponsor Refund Form (.xlsx) | Post-Award | |
| Sponsorship Authorization: Tuition & Fees (.xls) | Post-Award | |
| Subrecipient or Contractor Determination (.pdf) | Pre-Award | |
| Subrecipient Intent Form A: KUCR Submission (.pdf) | Pre-Award | |
| Subrecipient Intent Form B: KU Submission (.pdf) | Pre-Award | |
| Subrecipient Intent Form for FDP Member Institutions (.pdf) | Pre-Award | |
| Subrecipient Monitoring Procedures (.pdf) | Pre-Award | |
| Subrecipient Monitoring Procedure: KUCR as Prime (.pdf) | Pre-Award | |
| Subrecipient Monitoring Procedure: KUCR as Subcontractor (.pdf) | Pre-Award | |
| Tax Exemption Request | Business/Financial | Procurement cards |
| Travel Fund, Faculty/Staff Research Development | Travel | Travel forms + policies |
| 2024 Travel Expense Report (.pdf) | Travel | Travel forms + policies |
| 2023 Travel Expense Report (.pdf) | Travel | Travel forms + policies |
Accessing some forms requires entering KU login credentials.
| Policy | Type |
|---|---|
| Adjunct Research Appointments | Pre-Award |
| Benefits available to GRAs, GTAs and GAs | Compensation/Appointments |
| Care and Use of Animals in Research and Education | Conduct of Research/Research Integrity |
| Chart of Accounts (.xlsx) | Business/Financial |
| Confidentiality of Proposals and Awards | Pre-Award |
| Conflict of Interest | Conduct of Research/Research Integrity |
| Contracting with International Sponsors | Vice Chancellor for Office of Research |
| Copyright Policy (Kansas Board of Regents) | Conduct of Research/Research Integrity |
| Cost Accounting | Business/Financial |
| Cost Sharing and Matching | Pre-Award |
| Cost Transfers Affecting Sponsored Projects | Post-Award |
| Credit for Externally Funded Research Activity, Allocation of | Vice Chancellor for Research, Office of |
| Direct and Indirect Costs, Differentiating | Pre-Award |
| Effort Reporting and Certification | Post-Award |
| Environment, Health and Safety | Conduct of Research/Research Integrity |
| Facilities and Administrative (F&A) Rate Agreements | Vice Chancellor for Research, Office of |
| Facilities and Administrative (F&A) Costs Return | Vice Chancellor for Research, Office of |
| Federal Open Access Policy | Conduct of Research/Research Integrity |
| Fixed Price Agreement, Disposition of Funds | Post-Award |
| Fixed-Price Sponsored Projects, Determination of Applicability | Pre-Award |
| General Research Fund (GRF) Competition | Funding Opportunities for Research |
| Gift vs. Sponsored Project Guidance | Pre-Award |
| Graduate Research Assistance (GRA) Tuition Assistance | Pre-Award |
| Graduate Research Assistant (GRA) Appointment Eligibility | Pre-Award |
| Graduate Research Assistant (GRA) Salary Guidelines | Compensation/Appointments |
| Grievance Procedures | Vice Chancellor for Research, Office of |
| Haskell Indian Nations University Collaboration Process | Vice Chancellor for Research, Office of |
| Human Subjects, Use in Research | Conduct of Research/Research Integrity |
| Institutional Endorsement of Proposals when Submissions are Limited by External Funding Agency | Pre-Award |
| Intellectual Property Policy for the Lawrence Campus | Conduct of Research/Research Integrity |
| Limited Submission Proposals | Funding Opportunities for Research |
| Major Project Planning Grant (MPPG) | Funding Opportunities for Research |
| Med Center, Collaborations between KU Office of Research and KU | Vice Chancellor for Research, Office of |
| New Faculty Research Development Award (NFRD) | Funding Opportunities for Research |
| Participant Support Costs (.pdf) | Pre-Award |
| Preliminary Proposal Review | Pre-Award |
| Principal Investigator (PI) Status | Vice Chancellor for Research, Office of |
| Procurement Policy | Business/Financial |
| Property Management Policy and Procedures | Business/Financial |
| Proposal Evaluation and External Review (PEER) | Funding Opportunities for Research |
| Proposal Preparation and Submission for Sponsored Projects, Guidelines for | Pre-Award |
| Proposal Preparation Fund | Funding Opportunities for Research |
| Proposal Preparation, Institutional Support of | Pre-Award |
| Restricted Research | Conduct of Research/Research Integrity |
| Retroactive Funding Adjustments | Compensation/Appointments |
| Review of Research Centers & Center Directors | Vice Chancellor for Research, Office of |
| Scholarly Misconduct | Conduct of Research/Research Integrity |
| Scholarship/Fellowship Awarding Procedures (.pdf) | Post-Award |
| Start-Up Funds Request | Vice Chancellor for Research, Office of |
| Technology Transfer Revenue Distribution Policy | Conduct of Research/Research Integrity |
| Tuition and Fees, Resident Graduate Student | Pre-Award |
| Uniform Guidance | Vice Chancellor for Research, Office of |
| University Research Centers and Institutes, Designation of | Vice Chancellor for Research, Office of |